- Things 3 7 4 – Elegant Personal Task Management Software
- Things 3 7 4 – Elegant Personal Task Management Tool
Ticktick offers the usual slew of task management features, integrating your calendar and creating task checklists all in one place. The app then takes things a step further by introducing a few other useful functionalities. First, it uses smart language. Simply type 'take out the trash at 7pm' and it will automatically schedule the task. Manage your tasks and projects with MyLifeOrganized for Windows. You can use templates based on Getting Things Done® (GTD® ) or Franklin Covey or even create your own task management system. Sync to your mobile to be even more organized. I know it is blasphemous to say that memory can work as a To-Do list in GTD® and Productivity circles, but when you need to do 2–3 things in a single day, it really does work just fine. This is one of the reasons why a lot of people will never truly understand the usefulness for task management as an activity. Taylor also believed that management and labor should cooperate and work together to meet goals. He was the first to suggest that the primary functions of managers should be planning and training. In 1909, Taylor published The Principles of Scientific Management. In this book, he suggested that productivity would increase if jobs were optimized. The different Microsoft task management apps are designed for the different project situations you might find yourself in. Project Online Track projects, portfolios, and timesheets. Project Online is a web-based application that can work for small, medium, and large businesses. Project managers can create schedules and assign tasks to resources.
Managing is one of the most important tasks in all companies, despite their type, size, market, or industry. As an entrepreneur, you will also need to practice management. Here you can find 11 most important management tasks.
Sometimes entrepreneurs at the same time in addition to their entrepreneurial duties will work on entirely different tasks called management tasks. That means they also need to have some types of managerial skills required for the successful implementation of management tasks.
There are plenty of tasks that managers will need to accomplish in their daily work routine whose purpose is to bring effectiveness and efficiency in their company.
Remember, you are building a business, not the product. Here is one list of the most important managerial tasks.
Management Task #1: Coaching
One of the most important management tasks is coaching. Managers must be the persons who will show to their subordinates or team members the right direction where the organization will need to go. They are simply instructors and trainers.
The goal is to develop business with high business potential energy in all organizational members.
Management Task #2: Planning
Planning is one of the management functions and one of the most important everyday tasks of the managers.
Managers are persons who plan the future of the company and think about all future activities that organizational members must accomplish. So, planning becomes one of the most important management tasks.
Scheduling, for example, is a crucial aspect of planning.
If managers were to take their time to plan their meetings or appointments, they can't do away with scheduling their activities. It's precise because of this why managers should invest in online scheduling platforms.
When they have a single place where they can view their schedules and important events, they gain clarity on how to go about their day, allowing them to perform better as managers.
Also, working with anonline scheduling platform prevents them from missing their events since they get reminders minutes or days before the event schedule.'
Management Task #3: Change Agent
In reality, you can't find even one day in your business without changes.
A successful change process will require strong change agents, the persons who will initiate and facilitate the whole process.
You must plan and manage the entire change process if you want to bring the desired results. Managers at the same time must ensure that the company will continue the current level of success and prepare to implement change that will bring future success.
Management Task #4: Forecasting the Future
Forecasting is another managerial task that will provide a picture of how the future will look like from the business perspective.
This managerial task is very important because if you implement it in the right way, you will have a clear vision for the future. In such a way you can better prepare yourself for that future.
Management Task #5: Motivating Employees
Employees must be motivated if you want to get the best results from their work. You can't find the person who will work for nothing.
All employees have some motivational factors that will lead them to bring better results in your company. But, these motivational factors are different for each employee.
One of the management tasks is to optimize motivational processes and maximize employees' working performances. So, create and spread motivation is another managerial task.
Management Task #6: Organizing
Organizing is also one of the management functions aside from planning and motivating. Without some level of organization, your company will exist in chaos.
Businesses with more employees will have different ideas, different ways of doing things, and different personal habits.
Organizing is a management task that will make all organizational differentiations to work as one whole – the company.
Management Task #7: Staffing
Staffing is another managerial task. Because the organizational members, or simply people are one of the most valuable resources for today's companies, this task becomes crucial for managers.
Selecting the right staff for the company is the heart of enabling a successful company's future operations. A better team will mean the existence of a higher business potential energy in the enterprise.
Management Task #8: Controlling
Controlling is also one of the managerial functions like planning, motivating, organizing, and staffing.
This task is something that will give you the picture for possible mistakes and failures between what you have planned and actual results from the implementation of your plans.
The goal is to minimize the deviation between plans and reality.
Management Task #9: Negotiating
Another important management task is negotiating. In the business world, there are two types of negotiations: internal and external negotiations.
Internal negotiation is in place when managers negotiate with the entities from inside the businesses, and external negotiation is in place when managers negotiate with external entities that are outside the company as suppliers, customers, and community.
The better negotiation skills of managers will increase the overall business potential energy of the company.
Management Task #10: Delegation
Successful managers know how to delegate the right tasks to the right people.
We cannot find the perfect manager. Delegating tasks to team members is something that differentiates successful managers from the average and below-average executives.
The delegation process is a combination of different knowledge and experience that will bring better accomplishment of the tasks.
Management Task #11: Representing
The last but not the less important managerial task is implementing the representative role of the company.
The managers represent companies that they manage.
How they look, how they talk, how they walk, and how they think will build the picture of the company in the eyes of the people from outside the enterprise.
If you want to read more articles about management, read the following:
Even if your job title doesn't include 'manager,' there's a good chance you'll have to handle some duty sometime in your career. And, as an entrepreneur, you're already a manager, because almost every one of your responsibilities has some management element to it.
Related: 7 Management Lessons From a 7-Time CEO
In short, your employees are the ones making your vision a reality, and your job is to make sure they do it efficiently.
But being an effective manager is about more than just driving your employees to work harder -- or more efficiently. Forcing employees to work a certain way can breed resentment, even disloyalty, while being too soft can lead to bad habits, laziness or boredom. There's no 'right' management style, as each employee and company is going to have an individual perspective.
But there are some universally 'wrong' ways to manage. Avoid them by following these 10 'golden' rules of effective management:
1. Be consistent.
This is the first rule because it applies to most of the others. Before your management approach can be effective, it must be consistent. You must reward the same behaviors every time they appear, discourage the same behaviors when they appear and treat every member of your with an equal, level-headed view.
2. Focus on clarity, accuracy and thoroughness in .
How you communicate to your team can dictate your eventual success. When relaying instructions, recapping meetings or just doling out company updates, strive for the clarity, accuracy and thoroughness of your communication. This goes for any other medium, whether that means in-person communication, email or a phone call. Clarity, accuracy and thoroughness are the best way to avoid miscommunication and keep your team on the same page.
3. Set the goal of working as a team.
If you want your team members to work together, have them work for something together. Setting goals just for the department or one individual breeds a limited mentality and forces team members to remain isolated. Instead, give staffers a unified focus and purpose, to inspire them together.
4. Publicly reward and recognize .
When a member of your team does something exceptional, reward him/her -- with a bonus, a small trophy or even just a vocal recognition. Do this in front of the group; it will make the intended recipient feel good and show the rest of the team that hard work is rewarded. The only caveat goes back to rule one: Be consistent in your rewards so you won't be seen as playing favorites.
5. Be the example.
As the manager and leader, you should set an example in terms of your behavior. If you show up late, your team will be less punctual. If you lose your temper easily, others will be amiss in keeping their emotions in check. Strive to be your own ideal of the perfect worker, especially in front of the team.
Related: 5 Signs It's Time to Fire a Company Manager
6. Never go with 'one-size-fits-all.'
Your team is comprised of individuals with unique preferences, strengths, weaknesses and ideas. Never use the exact same approach to motivate, encourage or mold all of them. Focus on individuals, and customize your approach to fit each one.
7. Remain as transparent as possible.
Transparency shows your integrity as a leader, and builds trust with the individual members of your team. If you lie about something, or withhold information, you could jeopardize your relationships and the respect you command as a leader.
8. Encourage all opinions and ideas.
The more people you have actively participating in discussions and attempting to make improvements to the organization, the better. Never chastise a team member for voicing an opinion respectfully -- even if it goes against your original vision or isn't well thought out. Cutting someone down for voicing an opinion builds resentment, and discourages people from sharing their own new thoughts.
Things 3 7 4 – Elegant Personal Task Management Software
9. Help people enjoy work.
You don't need a pool table or dress code abolition to make work fun. You can make the workday more enjoyable with such new elements as surprise lunch outings, a dedicated break room or even just casual conversations with your workers. Help your people enjoy coming to work, and they'll do their best work for you.
10. Listen and ask questions.
If someone doesn't agree with your management style or doesn't like the direction of the company, don't silence that person. Listen. And ask questions of your entire team: What do you think of this? How do you feel about that? This open dialogue makes it easier to proactively identify problems and work together to create a mutually beneficial environment. It will also make your employees feel appreciated and acknowledged.
As you'll notice, these rules leave plenty of wiggle room to apply your own personal 'brand' of and management. They stand as fundamental truths, considerations and principles that govern an effective management role rather than a strict instruction manual to success. Stay true to these principles in addition to your own, and you'll unify your team in a rewarding and enriching environment.
Things 3 7 4 – Elegant Personal Task Management Tool
Related: 5 Rules for Promoting Managers at a Fast-Growing Startup
